NEEDS YOU
Anti-harassment code — counsel-signed, waiting approval
Rita's equipment — €2,480 vs €2,200 policy
People Health
Friday, 17 July · the state of the team
demoM
23people · all PT+2 QTD
4.1%regretted attrition — the one that matters1 person
15eNPS · June pulse−9
96%compliance score1 due
Headcount 12 MONTHS
Pulse trend % FAVORABLE · 3 WAVES
● direction · ● execution · ● wellbeing
This week, on autopilot
Read reply from Fidelidade — Miguel on the work-accident policy. Marked done.
Nudged Medicalvida — Rita's exam, 2nd follow-up on a clock.
Filed Segurança Social admission for Miguel — 6 days before start.
July payroll pack to accountant — duodécimos applied for 4 opt-ins.
Answered 7 questions (vacation ×3, meal card ×2, expenses ×2) — cited, none escalated.
Compliance DONUT = SCORE
Harassment codeaction
Time recordingactive
Medical exams1 pending
Next tripwire: 35 heads → 50-runway · projected Mar 2027
From Cátia
"July pulse lands Tuesday. Announce the deadline reset Monday — the pulse will show whether it worked."
June pulse — the story ACTION PLAN AUTO-DRAFTED
Wellbeing 51% (−9), bimodal — an engineering pocket, not a company mood. ① one dated launch scope (Marta, Mon) ② staging spike (Rui, 31 Jul) ③ leveling published Sept. Re-pulse mid-Aug.
The registry, kept for you. Contracts archived, CC/passport renewals watched, payroll data complete, férias mapped. Click anyone to see everything — and act.
The team CLICK A ROW · ⚠ = DOCUMENT NEEDS ATTENTION
| Person | Role · level | Contract | Vacation left | Next away | Docs |
|---|
Showing 8 of 23 — the demo keeps it short. Every person has the full page: dados pessoais, contactos, dados contratuais, contrato arquivado.
Absences — next 30 days MAPA DE FÉRIAS
Registry health WATCHED DAILY
Contracts archived23 / 23
Payroll data complete — estado civil, titulares, dependentes23 / 23
ID documents current1 renewal due
Mapa de férias 2026 — filed before Apr 15filed
Time recordingactive · art. 202.º
Hiring comes first. Simulate the cost of a hire from your own bands, close the candidates already in flight — onboarding then runs itself further down.
Plan a new hire YOUR BANDS + REAL EMPLOYER COSTS + YOUR RUNWAY
IC1IC2IC3IC4IC5
Salary — band midpoint, ×14€50,000
+ TSU 23.75% · seguro AT · meal card€14,500
True cost / year€64,500
Per month€5,375
Runway impact21 → 20.5 months
Offer this weekSign + docsSS filed before day oneDay one · Sep 1
✓ Emailed catia@peopleos.pt + os@nimbuslabs.pt — Cátia and the email AI follow up on one thread: JD, range publication, loop, offer.
Same math the offer email uses — bands, ×14 structure, employer costs. Nothing to configure.
Closing now CANDIDATES AT THE FINISH LINE
Ana Duarte · Senior ML EngineerOffer out — €64k · inside band IC4 · expires Thuaccept window
Pedro Lima · Product DesignerFinal loop Thursday · scorecards infinal loop
Inês Costa · People Ops (part-time)References this week · start could be Oct 1references
Open roles RANGES PUBLISHED — ALWAYS
Onboardings — running themselves. These two accepted; from that second the OS files, chases and reads replies. You only see green ticks arrive.
Rita FonsecaOnboarding · Senior Product Designer · starts Mon 1 Sep
7 of 9 green
✓
Contract + categoria profissional signedCC, IBAN, morada collected · 8 Jul
✓
Segurança Social — admission scheduled 22 AugAlways before day one · confirmation stored
✓
IRS + duodécimos election50% duodécimos · September payroll queued — pack to accountant, Factorial-ready
✓
Work-accident insurance — FidelidadeReply read 11 Jul · certificate stored
…
Medicina do trabalho — admission examProvider silent 2 days · nudged today 09:10 · escalates to phone task tomorrow
✓
Meal card — €10.46/day tax-free ceilingCoverflex · arrives before day one
…
Equipment — MacBook + screenWaiting your budget decision
✓
Handbook + Assistant + time recording accessProvisioning day −1
✓
30/60/90 from the hiring kitManager reviewed · buddy: Sofia
Miguel CostaOnboarding · Backend Engineer · starts Mon 18 Aug
9 of 9 green
✓
All entity steps green — SS filed early, insurer confirmed, exam booked 19 AugFull trail stored per item
Offboarding
Exit admin runs on these rails. Exit decisions are locked: always prepared with Cátia + counsel — start from any person’s page in The Team.
Olá Marta 👋 I answer from the Nimbus handbook and Portuguese law — with sources. Try me.
os@nimbuslabs.pt THE EMAIL INTERFACE
Offer to Rita — drafted from bands, approved, sentaccepted
Contract → e-signature (permanent = simple sig)signed
Rita created · onboarding kickstartedauto
September payroll — pack to accountantqueued · Factorial API ready
Forward any offer, contract or payroll email to the OS address — it reads, drafts, waits for your approve, then runs the flow.
This month DEFLECTION
31 answered instantly · 3 routed to humans (by rule, not failure)
Hard rules
Harassment / conflicthuman, formal route
Own pay, own exithuman
Pregnancy + anything negativehuman, protected
Outside the handbookpolicy gap → logged
Transparent by default. Published bands, same math for everyone — this simulator can live on your careers page.
IC1IC2IC3IC4IC5
GrowingSolidExceeding
ANNUAL GROSS · 14 PAYMENTS€50,000Band IC3 Engineering: €44,000 – €56,000
+ meal card €10.46/day · equity per grant guide · review each September
Engineering bands MIN–MAX · DOT = MID
Inside band for evidenced level22 / 23
Below-band outlier1 · remediation Sept (€2.9k/yr)
Within-level gap by sex−2.1% · inside noise
1 approval waiting: anti-harassment code — mandatory from 7 employees (you have 23). Counsel-signed. One click publishes.
Policy library
| Policy | Version | Counsel | Status |
|---|---|---|---|
| Time off & holidays | v1.2 | Signed · May | live |
| Payroll & 13.º/14.º | v1.1 | Signed · May | live |
| Sick & family leave | v1.0 | Signed · May | live |
| Expenses | v1.0 | Signed · Jun | live |
| Remote + right to disconnect | v1.1 | Signed · Jun | live |
| Anti-harassment code | v1.0 | Signed · yesterday | waiting you |
| Data changes (IBAN, CC expiry) | v1.0 | operational | live · monitored |
Preview — Time off §1
The promise. 25 working days — above the legal minimum — and we want them used.
The floor (we give more). 22 working days (art. 238.º CT) · hire-year accrual (art. 239.º) · carryover to 30 Apr (art. 241.º).
Every policy: promise → mechanics → exact legal floor, cited → who to ask.
One question, answered simply: how long does the money last if we hire? Pick a plan — the big number updates.
How long does the money last? CLICK A PLAN
21 monthsof runway — hiring all 6, your money lasts until April 2028
Scenario table
| Plan | Monthly cost | Money lasts until | Compliance moment |
|---|---|---|---|
| Plan | €248k/mo | April 2028 · 21 mo | Mar 2027 |
| Stretch | €248k/mo | May 2028 · 22 mo | May 2027 |
| Brake | €226k/mo | August 2028 · 25 mo | — |
Tripwires on the timeline
35 heads — start the 50-employee compliance runwayMar 2027
50 heads — whistleblowing + pay-gap planbeyond horizon
Recommendationhire as planned; start the runway Jan 2027
CF
Cátia Francisco
Your fractional Head of People · 10 years, venture-backed startups · ½ day/week retainer
Anything touching an identifiable person routes here: exits, comp, conflict, the hard calls. Response <4h on retainer days.
Open threads
Comp review — Sofia · counter-offer scenario ready, your call Mondaywaiting you
Leveling launch · manager training scheduled Septon track
Always human
Exit decisions & conversations+ counsel
Individual pay & equityhuman
Harassment & conflictformal route
Founder counselhuman